WISR keeps all those student records on file, as required by the State of California, and this means that transcripts are permanently kept of student credit earned, and that all other records are kept for five years. State of California visiting teams are permitted to access these files to review WISR’s educational programs.
Students are permitted to review the contents of their own files–
- their admissions (application) file,
- their financial file (including for example, enrollment agreements),
- their transcript file (previous transcripts and WISR transcripts once produced), and
- their academic file (that is, their learning portfolio and their working portfolio, including the papers they have written, the course syllabi they have submitted, faculty evaluations of their projects/courses, and rough drafts and other supporting documents and media pertaining to their academic work and studies at WISR).
WISR student academic work is considered to be a contribution to public inquiry, and therefore available to others, with the following qualifications:
WISR students are permitted to view the papers, syllabi, trancripts and multimedia academic products submitted by other WISR students, unless a student has requested that all or a particular portion of their learning portfolio be restricted from the view of others. In any case, student learning portfolios are always available for review by WISR faculty and Board members, and by outside evaluation/visiting teams. These priviledged groups are not allowed to divulge any restricted contents to others. However, all student annotated bibliographies are to be made available to WISR students and the larger public on WISR’s website and/or by hard copy. Other student learning products (papers, theses, multimedia products, and end of program evaluations, but not transcripts) may be published on WISR’s website, unless a student has requested that all or a particular portion of these other learning products not be published on WISR’s website. In any case, such publication of unrestricted content in no way limits the student’s intellectual property rights to the work they have produced.
WISR will answer inquiries about a student’s degrees attained and coursework completed, only if the student has authorized WISR to do so. WISR will not answer such inquiries for those students who owe WISR money (except for those students who are repaying deferred tuition and who are up to date in making those payments). WISR will make transcripts available to students who are behind in tuition payments on a pro rata basis, as per State of California regulation. This means, for example, that if a student is late in paying WISR for one-third of his/her tuition, then WISR will release a transcript for only the two-thirds of the study covered by the tuition that has thus far been paid on time, as per the student’s enrollment agreement with WISR. The fee for each official transcript is $25. See Transcript Services for more details.